Grant Writing Readiness

“At a crossroad time in our history, Pamela provided us with an insightful and substantive assessment of the organization’s grant writing readiness and funding potential — a practical report that directly helped us to clarify our position, review our options, and determine our next steps forward.”

Carol Koetting-Freeman, Grants Committee Chair

Below is a list of information most commonly requested by funders. Please note that every foundation or grant-making institution will differ in proposal requirements, funding interests, deadlines, and more. Therefore, to be properly prepared, it is important to remember to check a funder’s website for the most current grant guidelines and proposal instructions.


Cover letter and application 
(Signed by Executive Director and/or Board President)

Proposal Summary
(Usually 1-2 Paragraphs)

Organizational Information
Mission and vision statement(s)
Brief history of organization
List of organizational accomplishments
Description of programs and services

Project Information
Project description
Needs addressed by the project
Project objectives, goals, and strategies
Project timeline
Project leadership
Budget and funding strategy
Evaluation procedures

IRS determination letter of 501(c)(3) status
List of Board of Trustees and their professional affiliations
Institutional budget for current fiscal year
Audited financial statements for the past fiscal year(s)
Bios or resumes of project leadership

Other Information
List of partnerships and affiliations
Annual report(s)
Strategic plan
Development plan
Letters of support
Copies of media coverage
Program and service brochures